This refers to Moodle 4.1 from December 2023 onwards
Please ensure within the Moodle assignment settings that "Offline grading worksheet" and "Feedback files" tick boxes have been checked.
2. On the Grade Summary page, click 'View all submissions'
3. Check the "Select" tick box to select all students OR use the tick boxes next to each student to make a specific selection.
4. Scroll down to "With selected..." and select 'Lock submissions' then click on 'Go'
5. A popup will appear asking you to confirm your choice. Click 'OK'.
Submissions will now be locked. Without this step, students can still resubmit so this is very important to do.
6. Next, scroll down to Options and tick the "Download submissions in folders" checkbox.
7. Scroll back up to "Grading action" dropdown menu and select 'Download Selected Submissions'.
A .zip folder will be sent to your downloads folder on your computer
This .zip contains submission files for all of the students that you selected in the previous steps.
The next steps take place outside Moodle, on your computer.
Unzip the folder: extract the files. Move them to a new folder named for your assignment.
2. A pop-up window will appear. Press the 'Browse' button (by selecting a new folder that has been named for your assignment).
3. Then press the Extract button and the files will extract to that folder.
A folder is present for each student.
Add your feedback files into the relevant folder for the student. They can be in any format and any number of files.
Go back to your Moodle site and assignment submissions and from the "Grading action" drop-down menu again select 'Download grading worksheet'. A .csv file will download to your computer.
Now that you have downloaded all the submissions and the offline grading worksheet, it is time to mark and provide feedback. Open the folder that contain the submissions and you will see that the students who had submitted have their own folders created.
Important: please do not change the naming convention of these folders as this is what Moodle uses to ensure the feedback files are provided to the correct student.
A folder is present for each student.
Go into one of the folders and open the submission. You may wish to add any comments using the Word and PDF commenting tool, or by whatever mechanism you wish to use (by direct annotation using the Android tablets/Surface Pros - see how to annotate on Word using a Surface Pro).
You can also add other documents in the folder, for example a marksheet.
Add your feedback files into the relevant folder for the student. They can be in any format and any number of files.
When you are ready to save the document(s) save back to the student’s folder.
Once you have annotated the assignment or completed any feedback documentation for an individual student, you may wish to enter the mark for the student in the CSV file.
Open the CSV file you previously downloaded; you will see a list of students who are on the module.
In column G of the CSV file called Grade you can enter the marks for the students. You can do this all in one go or spread it out over time as long as you save the CSV to your computer.
For large cohorts you may wish to use the sort data in Excel to help manage the marks and submissions. To do this click on the 'Sort & Filter' button in Excel.
When you have finished adding feedback to the assignment you are now ready to upload them in bulk.
Note: The files must be selected individually - the zip must not contain a folder of files.
A new zip file will be created in the same location as the files. You can rename this folder, just like you would any other folder within windows (Right click > Rename). Once your zip file has been created, the next step is to load all of the feedback files into Moodle.
2. Go back to Moodle and on the submission information table page and from the "Grading action" drop-down menu select 'Upload multiple feedback files in a zip'
3. A new page will load where you upload the zip file. Either
4. Once the file has been uploaded press 'Import feedback file(s)'
5. A new page will load which lists what changes you’re intending to make. Click the 'Confirm' button.
6. Another page will appear confirming uploaded files. Click 'Continue'.
7. The student information table will appear. Scroll to the right and within the "Feedback files" column you will see the feedback documents have been uploaded to the correct students.
2. A new page will appear. Upload the CSV file by either dragging it into the rectangular window or by clicking 'Choose a file' then finding your CSV file then clicking the 'Upload this file' button.
3. When the file is uploaded you will either see an icon or the name of the file. You will see a check box entitled "Allow updating records that have been modified more recently in Moodle than in the spreadsheet". Check this box to overwrite what is already in Moodle. Click the 'Upload grading worksheet' button.
4. A new page will load which lists the changes that will be made if you confirm them. Check you are happy with the marks and then press 'Confirm'
5. Another page will load that states the changes have now been made. Click the 'Continue' button.
6. You will then be taken to the student information table. In the "Grades" column you will now see the marks have been added to Moodle.
7. It is possible that a student may submit late after you have done your marking. You can if you wish use the CSV file method. If this is the case then download the CSV file again and enter the mark for the student who has submitted. Save the CSV file and then upload it once and the mark should be populated. You can also update existing marks by following the same procedure. In practice, it is easier just to click in the text box beneath "Grade" and enter the mark there.
Begin by accessing the student submission information table: Moodle Assignment > Grading Summary > View All Submissions
From there, scroll down to the Options and set Assignments per page to All. This gives you the power to release as many of the marks as you wish, instead of a predesignated number.
3. 'Select All' of the students if you wish to release all of the marks together, or use the checkboxes to make a selection.
4. Scroll down to "With selected..." dropdown menu and opt for 'Set marking workflow state' and select 'Go'
5. Click 'OK' on the popup that follows.
6. The next page will list all of the students that you have selected. To release the marks, set "Marking workflow state" to 'Released' and "Notify Students" to either 'Yes' or 'No'.
7. Click 'Save changes' to release the marks.
The following other resources are also relevant to this topic:
Please contact your local elearning support team.
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If you have any comments on how you think this help can be improved then please email Learning-Technologies@nottingham.ac.uk
