This refers to Moodle 4.3 .4 from September 2018 August 2024 onwards
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Although most student enrolments to modules are automatic, you You may want to manually enrol students or staff on your module in addition to this(and occasionally students). This guide shows you how. NOTE: most student enrolments to modules are automatic |
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If you are an Editing Teacher you can enrol others can enrol others in your module up to Editing Teacher. If you have School Support role you can enrol anyone in your School or category.
Note: We do NOT recommend that you enrol students manually. Students will be enrolled on modules according to their registration in SATURNCampus Solutions. This link is dynamic so if students drop a module they will automatically be removed. If you add students or staff to your course manually then they will not be removed unless you also do that manually.
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This method is currently recommended (Sep 2018)
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this dynamic link to the student record system is broken. This link will become vital when marks are passed between Moodle and Campus.
As an Editing Teacher (or School Support) you can enrol someone on a module as a:
1. In your module, click on 'Participants' towards the top of the page. It will appear beneath the title of the module.
This will open a page where a
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list of those enrolled in your module appears. This is searchable in various ways.
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2. Select Keyword from the dropdown list and type a name into the search box and choose 'Apply filters' to check that the person is not already
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enrolled.
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3. If they are not enrolled, click
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the 'Enrol users' button.
4. A pop up will open.
Check that 'Assign role' is set to the appropriate role. The default is Student. Select 'Editing teacher
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' or 'Editor' for someone who just needs to add and edit content but not see students' marks,
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or 'Teacher' for a Teaching Assistant / marker who doesn’t need to edit or add material (See below for more details on roles).
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6. Type the user's name into the 'Select user' search box - as much of the name as you know.
Use % as a wildcard to catch all middle names or find variations (e.g., Jo%Smith will get Jo Smith, John Leo Smith, Joan Smithson, etc.)
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. Names will appear dynamically as you type.
See more below on how to search for users.
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Note: searching usernames will work for students, but NOT necessarily for staff (use their name or part of their name).
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7.
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When the users come up, check for the correct one and select it
8. Search for next person and enrol in the same way.
9. When you are finished click 'Enrol selected users and cohorts
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'.
The default is to enrol in Assigned role of Student.
The Participants list can be used to query your course enrolments in various ways. You can filter by Iength of time active/inactive, type of user, group or initial(s). You can then interrogate a particular user’s activity more closely.
In your module space drop down the Hamburger menu and click Participants
Search by role
Scroll down to see other filter options, e.g., sorting by type of enrolment or how long inactive.
You can combine searches
As an Editing Teacher (or School Support) you can enrol someone on a module as a:
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At the top of the page there are filters where you can search your participants.
1. Select from the 'Match' dropdown either 'None', 'Any' or 'All'.
2. Select what specifically you want to search from the 'Select' dropdown.
For instance, if you select 'Status' you can look for 'Active' and 'Inactive' users.
Alternatively, if you search by 'Roles' you can filter by a specific role.
You can also search by enrolment method, group, and length of time inactive.
3. You can combine searches by adding additional conditions by clicking on the 'Add condition' button and following the previous steps again.
4. When you are ready to run the query, click on the 'Apply filters' button.
5. To clear the filters when you have finished, click on the 'Clear filters' button.
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You may wish to remove a fellow staff member from your module, for example, if you are taking over a module and need to unenrol the previous convenor.
Under normal circumstances you should not remove students from modules as this happens automatically when the module is removed from their SATURN student record. You are able to remove students from other modules, but please bear in mind that the student's contributions to activities, assignments and grades may be lost.
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Go to the 'Participants' page in your module
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.
2. Search or browse to the person you wish to unenrol
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. Click the
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'Pencil' next to their role
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3. Delete a role as appropriate
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by clicking on the 'x'.
4. Choose a new role from the drop down.
5. When correct, click the 'Save' icon.
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6. To unenrol a user from the module altogether, click the
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'Dustbin' icon at the far right
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in the "Status" column.
In the far right column ("Status") click the 'i' symbol to find out more about the user's enrolment, e.g., details of when the user became enrolled, e.g. "Manual enrolments from Friday, 1 August
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2021, 12:00 AM".
Which shows you, e.g.,
Note that : That if you type a full name Moodle will look for a full name to match exactly, so searching for, e.g., “Helen Whitehead” will not match “Helen Victoria Whitehead”.
Most student records are created directly from SATURN the student records system and will have their middle names as well, so you may have difficulty finding them. The best option is to search for the lastname and select them from the list that comes up – or search for a username or studentID.
Do not use the "username" to search for staff or postgraduates. Moodle searches the email address (which includes the username for undergraduates) but will not find a username if the email is in the format firstname.lastname@nottingham.ac.uk.
Tips on finding users in the the 'Enrol users' window:
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