Applies to Moodle 4.3 from August 2024 onwards

Preparing your media files

Guidelines for students recording audio and video for submission for assessment

Reducing video file sizes

Reducing video file

Acceptable file formats

MediaSpace accepts a wide variety of video formats.

We recommend where possible, MP3 (for audio) or MP4 (for video)

For other accepted formats see this list


Submitting videos and other files

Note: In some cases you may also be expected to submit other types of file, for example, a Word or PDF document or a copy of the PowerPoint presentation. These should be submitted as normal through the Files area in the dropbox. 

How to submit a media file (e.g., video or podcast/audio) through a Moodle assignment dropbox

  • Navigate to the relevant module, click into the Assignment, then select Add submission.


Submission dropboxAdd submission button

To upload a media file you have created:

  • After clicking Add submission, 
  • In the upload screen for online text, select the bent arrow at the end of the formatting bar to open the full formatting icon suite

bent arrow button opens the full formatting icon suite

  • Click the Mediaspace button (marked below).

Mediaspace button to upload media

  • A new window will open.

Your browser must be set to accept ALL cookies (If at this point you see a message indicating that your browser is blocking third party cookies, go to this guide on how to enable cookies for how to resolve this issue).

  • In the new window (Mediaspace), towards the top-right of the page, click Add New  then select Media Upload.
    Use add new button to upload media
  • Read the copyright statement and tick the checkbox, if you agree to it.
    Copyright statement
  • The Upload Media dialog box will open. Drag and Drop a file OR Click +Choose a file to upload and navigate to the file you wish to submit.
    Upload Media dialog box

  • N.B. for Mac users: Videos created on a Mac sometimes upload without audio and may need to be re-encoded using a free program such as Handbrake)
  • When the file has uploaded (this may take some time, depending on the size), complete the name and description and click Save.
    Upload complete message
  • This will save your changes ONLY .

    Saved changes message
  •  To complete the upload, click Save and Embed, then click Embed on the following Preview page.
    Save and embed media button    
  • The file will appear in the Online Text box as a hyperlink.
    (You can submit multiple videos by creating a new line and repeating the process with the next video)
  • Click Save Changes to submit and view your media.

Uploaded media appears as a URL link in text box

Save changes button

  • Your submission is now complete and the Submission Status should show as 'Submitted for grading' (in green).
  • If your submission was late, Time Remaining will be highlighted red and it will show how late the submission was.

         Page showing submission status

  • If you happy with your submission you can navigate away from the submission page and continue with your other tasks. 
  • If you wish to resubmit, click Edit Submission begin the process again.

      To embed a link to a media file from an external source (e.g., a YouTube video):

  • After clicking Add submission, in the upload screen for online text click the Link button.
     Use the link button to add media as a URL

  • Paste the URL for your media source into the Create Link dialog box and click Open in New Window > Create Link.
    Screen to add text and URL address
  • The file will appear in the Online Text box as a hyperlink. Your description should be written underneath the link.
    URL address will appear as a hyperlink in the open text box

  • Click Save Changes to submit and view your file.
  • Your submission is now complete and the Submission Status should show as 'Submitted for grading' (in green).
  • If your submission was late, Time Remaining will be highlighted red and it will show how late the submission was.

    Page showing submission status
  • If you are happy with your submission you can navigate away from the submission page and continue with your other tasks. 
  • If you wish to resubmit, click Edit Submission begin the process again.

Uploading Media Files to a Moodle Assignment - Guidance Video 

Note that the appearance of the icon bar in this video is a previous version. The MediaSpace icon does look the same though in a different place on the formatting bar. See instructions above.


Other useful Help pages


2 Comments

  1. Jxak Bzrmhzd

    It would be helpful to say which file types can be uploaded like this.

    1. Hrqco Wmrbgaldi

      Page edited to include this information

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