How to submit a media file via a Moodle Assignment

Applies to Moodle 4.1 from December 2023 onwards

Preparing your media files

Guidelines for students recording audio and video for submission for assessment

Reducing video file sizes

Reducing video file

Acceptable file formats

MediaSpace accepts a wide variety of video formats.

We recommend where possible, MP3 (for audio) or MP4 (for video)

For other accepted formats see this list

Submitting videos and other files

Note: In some cases you may also be expected to submit other types of file, for example, a Word or PDF document or a copy of the PowerPoint presentation. These should be submitted as normal through the Files area in the dropbox.

How to submit a media file (e.g., video or podcast/audio) through a Moodle assignment dropbox

Navigate to the relevant module, click into the Assignment, then select Add submission.

To upload a media file you have created:

After clicking Add submission,
In the upload screen for online text, select the bent arrow at the end of the formatting bar to open the full formatting icon suite

bent arrow button opens the full formatting icon suite

Click the Mediaspace button (marked below).

Mediaspace button to upload media

A new window will open.

Your browser must be set to accept ALL cookies (If at this point you see a message indicating that your browser is blocking third party cookies, go to this guide on how to enable cookies for how to resolve this issue).

In the new window (Mediaspace), towards the top-right of the page, click Add New then select Media Upload.

Read the copyright statement and tick the checkbox, if you agree to it.
The Upload Media dialog box will open. Drag and Drop a file OR Click +Choose a file to upload and navigate to the file you wish to submit.
N.B. for Mac users: Videos created on a Mac sometimes upload without audio and may need to be re-encoded using a free program such as Handbrake)

When the file has uploaded (this may take some time, depending on the size), complete the name and description and click Save.

This will save your changes ONLY .
To complete the upload, click Save and Embed, then click Embed on the following Preview page.

The file will appear in the Online Text box as a hyperlink.
(You can submit multiple videos by creating a new line and repeating the process with the next video)
Click Save Changes to submit and view your media.

Uploaded media appears as a URL link in text box

Save changes button

Your submission is now complete and the Submission Status should show as 'Submitted for grading' (in green).
If your submission was late, Time Remaining will be highlighted red and it will show how late the submission was.

Page showing submission status

If you happy with your submission you can navigate away from the submission page and continue with your other tasks.
If you wish to resubmit, click Edit Submission begin the process again.

To embed a link to a media file from an external source (e.g., a YouTube video):

After clicking Add submission, in the upload screen for online text click the Link button.

Paste the URL for your media source into the Create Link dialog box and click Open in New Window > Create Link.

The file will appear in the Online Text box as a hyperlink. Your description should be written underneath the link.
Click Save Changes to submit and view your file.
Your submission is now complete and the Submission Status should show as 'Submitted for grading' (in green).
If your submission was late, Time Remaining will be highlighted red and it will show how late the submission was.
If you are happy with your submission you can navigate away from the submission page and continue with your other tasks.
If you wish to resubmit, click Edit Submission begin the process again.

Uploading Media Files to a Moodle Assignment - Guidance Video

Note that the appearance of the icon bar in this video is a previous version. The MediaSpace icon does look the same though in a different place on the formatting bar. See instructions above.

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