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Relevant to Moodle 34.11 1 from August 2022 December 2023 onwards

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How to send a message/email to Groups

You need to have created the Groups the Groups within your module before this will work.   Follow the steps in How to create groups and groupings 

Step 1:  enabling groups within your module 

1. Navigate to the module you want to work on and click on the 'Actions Cogwheel' Image Removedmenu 
2. From the dropdown select 'Edit settings'
3. Under the "Groups" heading change "Group mode" to 'Separate groups' or 'Visible groups'
   From the "Group mode" drop-down box choose 'Visible groups' or 'Separate groups'. With visible groups students can see the other groups, but not interact with them. Separate groups means that students will only see their own group.
4. Set "Force Group mode" to 'Yes'
5. Scroll to the bottom of the screen and click on the 'Save changes' button.

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Note:  By setting "Force group mode" to 'Yes', the setting you choose (e.g., Visible or Separate groups) will automatically be applied to any new Activities you create (not to activities created prior to the change) therefore make sure you change the settings for each activity if you require it to be different.

Step 2 - Manual creation of a group and adding students to a group

1. In the module click the 'Hamburger menu' and select Participants

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2. Click the 'Cogwheel Actions' menu icon and select 'Groups'

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3. Click the 'Create group' button

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4. Type in a "Group name" and optional "Description" (the description is displayed above the list of group members on the 'Participants' page)

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to do this. Below we outline the steps needed to message/email those groups once you have set them up.

Contacting a particular group in your Moodle module

5. Click on the 'Save changes' button

6. Select the group  to which you want to add participants, then click on the 'Add' / 'Remove' users button

7. In the "Potential members" list, select the users you want to add to the group. Multiple users may be selected using the Crtl key.

8. Click the 'Add' button to add the users to the group

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 This process sends a message to the students through Moodle's internal instant messaging system.

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1. To open the Participants List, click the 'Participants' link on the sub navigation menu on your Moodle site. You can now see a list of everyone enrolled on the module.

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2. To choose a particular group to send a message/email to, use

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the

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filter settings above the list of participants. Here you can select users in a certain group by choosing 'By Group' and selecting the group you want to contact. Click 'Apply filters'.

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3. The

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list of participants will update to show only the participants relevant to this group.

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4. Either select the individual groups members (via check boxes) or

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check the box above the list of all participants to select them all.

5. "With selected users..."

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drop-down box choose 'Send a message'

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Notes:

This process sends a message to each student. They receive it as...

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