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However when this word document is saved, you will see that the files is still over 1 Megabyte in size.
Microsoft Office 2013 has a system to compress images built into it. You should notice that when you select the image on screen a new Ribbon option appears labelled Picture Tools – Format
With the image selected click the Compress picture button shown below:
Clicking this button should bring up the following screen:
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Now, depending on what the purpose of the document is, you can select the Print option for a print document or the Web/Screen option if you are doing a PowerPoint presentation.
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If you have more than one image in the document you can use this tool to compress them all by selecting the ‘All pictures in document’ radio button. Also if you have used the crop tool, leaving the “Delete cropped areas of pictures” ticked will discard the portions of the image not displayed.
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Using our example if we compress the map for print reduces the save document to 20% of its original size, in this case a saving of 800 Kilobytes, and selecting the compress for Web/Screen reduces the file to 67 Kilobytes (nearly one twentieth of the original size) without reducing the quality noticeably.
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The same process works in PowerPoint and Excel.
